About the role:
To provide accurate, timely & precise customer invoicing on behalf of the business. Ensuring all supporting documentation and associated administrative tasks are completed to an exceptionally high standard. Working closely with colleagues towards being a ‘first class’ accounts department.
Daily processing of all proof of delivery documentation to generate invoices from successful deliveries for each area of the business – The Next Day, Home Delivery and Standard Delivery Teams.
Managing and processing a high volumes of sales orders and invoices each day.
Accurately checking all items and recording relevant invoice numbers for each POD received.
Liaising with third party transport provider(s) to obtain missing proof of delivery documents and understand the current status of the deliveries, this is by both telephone, email and also using their external portal.
Create Sales orders or Sales return orders in a timely and accurate way regarding any failed deliveries to ensure the product is returned to selling stock or to the customer as quickly as possible.
Reviewing the ‘shipped not invoiced’ orders on a daily basis to chase relevant areas for proof of delivery or shipping documents.
Using customer platforms to update successful or failed deliveries & upload invoices for payment. Generate Self-Billed invoices for ‘Key’ customers to ensure the sales ledger is kept up to date.
Process all ‘free of charge’ and ‘ad-hoc’ Credit Notes on a daily basis
Provide copy documents (invoices/credits/PODS) internally and externally where requested.
Ensure all revenue is invoiced each month in the correct period and be heavily involved with the accounts closing off process.
Drive efficiencies within the Invoicing area of the business and support the Returns administrator where necessary providing holiday or absence cover.
Producing a weekly ‘failed delivery’ report to communicate how many ‘unsuccessful’ orders are being processed.
Accurately Filing, sending electronically, scanning and archiving of all invoice related documentation for reference and audit purposes.
Any task deemed necessary or pertinent to the smooth running of the accounts department may be necessary. This list is inclusive but not limited to the above tasks.
- Proven track record in a similar role
- Natural communicator
- Excellent accuracy & attention to detail
- An understanding of basic accounting principles
- Methodical and positive approach to your work
- Excellent I.T. Skills including Excel
- Previous use of Microsoft Dynamics Navision would be a distinct
- Full time – 40 hours per week
How to apply
To apply, please contact Lucy Lane at Lucy.Lane@birlea.com.